How to Write a Cracking Email in English

Would you like your emails in English to be ‘cracking’? Do you even know what the adjective ‘cracking‘ means? It is an informal word that means ‘great’ or ‘excellent‘. One of my students suggested this week’s blog title and I thought it was a good one, as I’m sure we would all like our emails to be cracking.

 

The most important thing to remember when writing an email in English is that we have two different styles – formal emails (for professional or academic situations) and informal emails (for personal situations, such as writing to friends). In today’s blog, I will give you a few phrases to use in each style, so read on…

 

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1. How to start an email

FORMAL EMAILS

If you know the person’s name:
Dear [Name],

If you don’t know the person’s name:
Dear Sir/Madam,
To Whom it May Concern,

 

INFORMAL EMAILS

Hi [Name],
Hey [Name],
OR
No greeting – you can go straight into the main body.

 

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2. What to write in the main body

FORMAL

If you are replying to an email:
Thank you for your email.
Thank you for letting me know.
If you are writing to someone for the first time:
I am writing to you regarding…

INFORMAL

If you are replying to an email:
Great to hear from you! or Lovely to hear from you!
If you are writing to someone for the first time:
How are you? or How are you doing? or I hope you’re well.

Then write whatever you need to write.

 

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3. How to end an email

FORMAL

Kind regards,
Many thanks,
Best wishes,
Thanks,

INFORMAL

Love,
Take care,
OR
No sign off – just write your name

I also always put kisses after my name when writing to friends, but that depends on you. Most girls/women I know write kisses after their names, and most boys/men don’t, but if you would like to then do it!

My sign off is always:
Charlotte XX
with two big kisses, but many people change the number and size of their kisses depending on who they are writing to.

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4. Some final comments


1. One thing to remember when writing emails in professional or academic situations is never to use emojis or chat words like “lol”. Fun for your friends, but not appreciated by your boss or tutor!

2. In British English, we tend to be very polite so writing in “please” and “thank you” and phrases like “I look forward to hearing from you” or “I really appreciate you taking the time to write to me” are very welcome.

3. As with any writing in English, remember your paragraphs. Divide your main body into paragraphs and have one paragraph for one idea.

4. Remember to write an appropriate subject in the subject box – something short such as “Job Application” or “Essay Query”.


NOW YOU TRY: If you would like to practise writing an email, choose formal or informal style and then write an email to me at charlottesenglishlessons@gmail.com . I will then write back to you with some feedback!


If you have anything you would like me to write about in next week’s blog, please send me an email to let me know. Good luck with your email writing!

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